The following policies and procedures are designed to ensure that all students meet the academic standards for successful program completion. It is the responsibility of HFCN students to familiarize themselves with the guidelines set forth by the College and to act in accordance with them.
|Grading System||Quality Points|
|95 – 100||4.0|
|90 – 94||3.7|
|85 – 89||3.5|
|80 – 84||3.0|
|78 – 79||2.5|
|74 – 77||2.0|
|70 – 73||1.7|
|65 – 69||1.3|
|60 – 64||1.0|
W Withdrew through 3rd week of course in AAS program or 5th week in BS program (will not affect GPA).
WP Withdrew passing – after 3rd week of course in AAS program or 5th week in BS program (will not effect GPA).
WF Withdrew failing – after 3rd week of course in AAS or 5th week in BS program (computed as a course failure).
* C+/78% is the passing grade in all nursing and science courses, including Selected Topics in Chemistry and Mathematics.
C+ is the passing grade for the behavioral science and English courses.
A transfer course is recorded on the final transcript, but is not computed in the GPA.
GRADE POINT AVERAGE
To compute the quarterly GPA, multiply quality-points earned by the credits in each course. Add up the total number of quality points earned in all courses and divide by the total number of credits. For example, if a student receives an A in a 3-credit course, a B in a 3-credit course and a C in a 4-credit course, the GPA will be:
|Grade||Quality Points||Credits||TOTAL Quality Points|
29 (29/10 = 2.90)
The cumulative GPA is the total of the number of quality points earned divided by the total number of credits attempted.
Course instructors use a combination of quizzes (announced and unannounced), unit tests, formal writing assignments, discussion board postings, and a final examination to arrive at the course grade. Faculty reserve the right to refuse written assignments and correspondence, which are not appropriately neat, legible, and written in Standard English.
Instructors review their specific grading criteria with students during the initial class period. Evaluation of student achievement is calculated using only measurable academic assignments that are directly related to the course objectives and that are identified in the syllabus. No points are assigned for non-academic or unplanned activities such as attendance and participation. Grades are not curved and only the final course grade is rounded up.
Each student’s work is evaluated individually. Evaluation of all course objectives is contained in the grading rubric (quizzes, exams, clinical/laboratory assignments, etc.). Some course requirements are included in the grading rubric but will only be calculated after the achievement of a minimum course grade of 78.0. These items will be clearly indicated in the course syllabus.
During the final clinical week, students in the AAS program receive quarterly individual clinical evaluations and cumulative summaries.
Students in the AAS program who are enrolled in nursing courses must complete all assigned focused reviews and remediation prior to taking the Integrated Kaplan exams. All Integrated exams must be completed and remediated prior to attending the required Kaplan NCLEX-RN Review.
Permanent records, which are retained for seven years after completion, withdrawal, or dismissal from the program, include:
- High School Transcripts
- Academic Transcripts
- Transcripts used to validate advanced standing
POLICY ON PROMOTION AND CONTINUANCE
- All students must have earned a minimum Grade Point Average (GPA) of 2.0 by the end of their first quarter (AAS program) or semester (BS program) to continue in the program.
- To remain in good standing, all full-time students must attain a cumulative GPA of 2.35 by the beginning of the second quarter (AAS program) or second semester (BS program). Students not meeting this requirement are subject to dismissal. A full-time student who changes from full-time to part-time must attain a cumulative GPA of 2.35 by the end of their second part-time quarter (AAS program) or second part-time semester (BS program) or be subject to dismissal.
- Part-time students must attain a cumulative GPA of 2.35 by the beginning of the fourth quarter (AAS program) or second semester (BS program) or be subject to dismissal. A part-time student who has a cumulative GPA that falls below 2.35 more than once after the third quarter (AAS program) or first semester (BS program) will be subject to dismissal.
- All students must earn a minimum cumulative GPA of 2.35 to graduate.
- All students must successfully pass dosage calculation exams within their clinical courses to progress (this policy is in effect starting January 2020 and supersedes any prior dosage calculation policies including those listed in older versions of handbooks and catalogs).
- Students who are enrolled in NUR 221/NUR 221G must pass the Dosage Calculation Test I with a grade of 100% or higher to be promoted to NUR 222/NUR 222G.
- Students who are enrolled in NUR 222/NUR 222G must pass the Dosage Calculation Test II with a grade of 100% or higher to be promoted to NUR 223/NUR 223G.
- Students who are enrolled in NUR 223/NUR 223G must pass Dosage Calculation Test III with a grade of 100% or higher to be promoted to NUR 224/NUR 224G.
- All students will have three opportunities during the term to take each test. Students who do not pass the test after the second attempt, must meet with a faculty member to discuss progress, and receive tutoring BEFORE attempting the third test. If after the third attempt, the student is unable to pass the exam, he/she cannot progress to the next nursing course and may be dismissed from the program.
No auditing of courses is allowed.
The College expects all students to attend classes, conferences and clinical practice sessions since excessive absences may affect the quality of a student’s academic achievement and the attainment of the program objectives. Faculty members distribute the policies regarding attendance in writing at orientation or on the first day of classes.
Students are required to be in attendance for all clinical evaluations and final examinations. Individual course policies generally follow these guidelines:
- Faculty take attendance in all courses (i.e., class, conference, and clinical experience). Specific policies for individual courses are in the course overviews. The vice president for academic affairs or the director of student services may request attendance records at any time.
- Students are expected to arrive at scheduled classes and clinical practice on time. Instructors are authorized to refuse admittance to students who arrive more than 15 minutes late to class or clinical. Arriving late or departing early three (3) times equals one (1) absence. Two (2) absences will result in a failure in the course.
- No late examination (announced quiz, unit test, etc.) may be taken until the student shows a receipt from the Bursar, verifying payment.
- No clinical absences are permitted.
ABSENCE DUE TO ILLNESS
Absence or early departure from the clinical area due to illness (or other emergency) must be reported to the clinical instructor. Students should not call the nursing office or clinical unit at the affiliating agency to report an absence. If a student cannot attend or leaves the clinical class early due to an emergency, the student is required to notify the coordinator of the course in writing within 48 hours of an absence stating the reason for their absence. Documentation must be provided supporting the reason for an absence (emergency room discharge, doctor’s note, etc.). Clinical make-up will not be allowed during any student’s class hours and must be completed by the end of week 10.
Two consecutive absences from lecture due to illness must be communicated to the course coordinator (in the AAS program) or the director (in the BS program). The student must bring a report from the healthcare provider stating the nature of the illness, the treatment received, and the student’s ability to return to school. Two clinical absences cannot be made up.
ABSENCE FOR RELIGIOUS REASONS
The New York State Educational Law regarding absence from classes for religious observance requires that each student who is absent from the College because of his or her religious beliefs, be given an equivalent opportunity to register for classes or make up any examination, study or work requirements which he or she may have missed because of such absence on any particular day or days. No fees may be charged for making equivalent opportunities available.
Pregnancies must be promptly reported to the respective program director to prevent danger to the student’s health. A student who is pregnant while enrolled must provide documentation from her physician or clinic stating that she is approved to continue in the program. The document must include written approval specifically stating that there are no restrictions on activity or weight lifting.
The course coordinator (AAS program) or director (BS program) will notify the student’s instructors and give the document to the associate director of student services, who will put it in the student’s file.
Following each prenatal visit, any new restrictions must be reported immediately to the student’s program director and instructors. The College reserves the right to require a student to take a maternity leave.
A student who becomes pregnant and who will deliver before the completion of her studies can be granted a maternity leave.
LEAVE OF ABSENCE FROM THE COLLEGE
A student who wishes to take a leave of absence from the program is required to consult with the director of student services and to confirm such requests in writing. This procedure is designed to safeguard the student’s right to secure satisfactory references from the College, or to plan readmission to the program.
A student may request a leave of absence if all financial obligations to the College are satisfied and if the student has presented no cause for dismissal. The student must state the reason for the request and complete an official Leave of Absence Form. A leave of absence is limited to one year, unless the student is receiving federal student aid, in which case, the limit is six months. When granted a leave of absence, the student receives a letter from the director of student services confirming the arrangements.
A student who has taken a leave of absence from the College and has not been in attendance for at least one year must meet the program requirements in effect at the time of application for readmission.
A student who wishes to return from a leave of absence after more than one year must send a letter to the director of student services stating their intentions to return and must then meet with the Executive Committee.
A student who withdraws from any course other than nursing or science with a grade of W/WP may re-register for that course, however, students are allowed only two course withdrawals (including both “W” and “WF”) from nursing and science courses during the entire program, whether such withdrawals were from the same course or different ones. Withdrawing a third time, regardless of the week in which the withdrawal takes place, will result in academic dismissal from the nursing program.
FAILURE TO ATTEND OR NON-PAYMENT
Non-attendance or non-payment of tuition does not constitute an official withdrawal. Notification to an instructor is also not sufficient. Students must notify the director of student services in writing of their intention to withdraw from a course. An official Withdrawal Form must be filed with the director of student services. Failure to officially withdraw will result in the student receiving a grade of “F” for the course.
A student may repeat only one failed course one time in each discipline (nursing, science, and liberal arts). Students with a second failure in a discipline will receive a dismissal letter. A WF counts as a course failure.
When a student repeats a course, the grade received in the repeated course becomes the official course grade. Both the repeated course grade and the original grade appear on the final transcript, however, only the repeated course grade is used to compute the final Grade Point Average (GPA) and class standing.
GRADE OF “INCOMPLETE”
Students are expected to complete course requirements within the quarters or semesters in which they are taken.
In an exceptional situation, a faculty member may give an Incomplete (I) if a student is unable to complete a course due to illness or circumstances beyond his/her control. With the approval of the vice president for academic affairs, written arrangements will be made to complete all work no later than five weeks after the end of the course. If the work is not completed as specified, the grade will automatically become an “F”.
A student who fails a course will be notified that they must meet with the Academic Standards Committee in order to discuss the reason(s) for the course failure and the measures that they can take to prevent another failure. At the meeting, the student will be warned that a failure in another course in the same discipline or a grade point average that is below the College’s standards will result in dismissal from the College. When a student receives a warning for a failure in either a science or a nursing course, the student is not allowed to register for a science and a nursing course simultaneously until the course that was failed has been taken and passed with a minimum grade of C+.
The Academic Standards Committee, for exceptional reasons, may recommend that a student who is subject to dismissal be placed on academic probation and be permitted to continue in the program, provided that the student does not fail another course during the program’s duration. A student who is on probation will not be allowed to register for nursing and science courses simultaneously.
The College reserves the right to dismiss a student for any serious reason, specifically those reasons listed in the Catalog under “Disciplinary Action” and/or failure to meet academic and/or clinical standards; health problems that interfere with attainment of program goals and that cannot be resolved; failure to comply with financial or legal obligations; and drug or alcohol abuse.
The decision to dismiss a student for failure to meet academic or clinical standards is made by the vice president for academic affairs in accordance with Policies on Promotion and Continuance (see above). This may be appealed to the Academic Standards Committee.
After a dismissed student has exercised his/her option to meet with the Academic Standards Committee for academic reasons, and/or the Student Integrity Committee for non-academic reasons, the student cannot request readmission to the College.